Dealer Inventory Management

Scan a VIN, decode it instantly, track costs, manage titles, upload photos, and publish to your website — all from one system. Cars, RVs, motorcycles, boats, and beyond.

Spreadsheets can't track what a dealership needs to know about its inventory — purchase price, reconditioning costs, days on lot, title status, lien payoffs, safety recalls, and market comparisons. One missing detail can cost you a sale or a chunk of profit.

Desk2Deal's inventory management gives you a complete view of every unit. From the moment you scan a VIN at auction to the day you deliver the title, every dollar, document, and detail is tracked. You always know your true cost, your real margin, and where every title stands.

From VIN scan to title delivery — every vehicle, every cost, every detail in one place.

Key Features & Benefits

• VIN Barcode Scanning — Point your phone camera at a VIN barcode — it scans, decodes, and creates an inventory record in seconds. No typing required.
• NHTSA VIN Decoding — Full NHTSA database integration pulls year, make, model, trim, engine, drivetrain, safety equipment, dimensions, and weight class.
• Title Status Tracking — Track titles through every stage — pending receipt, received, at DMV, lien released, ready, delivered. Never lose a title again.
• Cost Basis Breakdown — Track purchase price, individual reconditioning costs (paint, tires, mechanical, detail), transport, auction fees, and total investment.
• Photo Management — Upload multiple photos per vehicle. Drag to reorder. Photos automatically display on your public website listing.
• Days on Lot / Aging — See exactly how long each unit has been in inventory. Set aging alerts to trigger price reductions or promotional pushes.
• Multi-Category — Cars, trucks, RVs, motorcycles, boats, ATVs, trailers, planes — each with category-specific fields and configurations.
• Profit Margin View — For every unit, see asking price minus total cost for instant gross profit. Know your margin before you negotiate.
• Smart Filters — Filter by make, model, year range, price range, category, status, days on lot, and more. Find any vehicle in seconds.
• Recall Checking — Check any VIN against NHTSA recall databases. Know about open recalls before you buy or sell a vehicle.
• Location Assignment — Multi-lot dealers can assign vehicles to specific locations. Track which lot each unit is parked at.
• Deal Linking — When a vehicle sells, it links to the deal automatically. Track which deals used which inventory units for complete traceability.

Frequently Asked Questions